The following example template can be used for reply to an email enquiry. It is intended to encourage the reader to digest what you offer as a service, instead of just replying with a ‘price’ quotation!

When the reader reaches the point where the price is mentioned, compared to competitors two or three line email replies, your email will promote you as a hire service – simply adapt as required and add your business logo!

Insert your disco service name, pricing and contact details where designated [INSERT] along with any additional content exampled.

[INSERT REFERENCE HERE]

Dear [INSERT NAME HERE],

Thank you for your email enquiry. You'll be pleased to know that I am currently available* to provide professional DJ entertainment for your [INSERT FUNCTION TYPE] at [INSERT VENUE NAME HERE].

(If the function is a wedding then insert the following:)

I already know that [INSERT DATE HERE] will be a very important day for you both and, as a professional DJ who specialises in Weddings, I can provide you with an evening that is tailored to your wishes and becomes a fitting celebration for your special day.

(If you accept music playlists then insert the following:)

I guarantee to play great music at your event because you can pick your own favourite songs in advance to ensure that your evening is just the way you want it to be, a great success.

(If you accept music playlists and provide request slips, then insert the following:)

I guarantee to play great music at your event because you can pick your own favourite songs in advance and, on the night, I place request slips on the tables for your guests. So from your first dance right through to the 'Grand Finale', by playing the songs you choose, adding those that your guests (of all ages) will enjoy and of course including their requests as well, will ensure that your evening is just the way you want it to be, a great success.

I only use professional equipment and a top of the range sound system so that the music always sounds clear. The volume is also kept at a level which allows your seated guests to talk comfortably whilst others dance, and with so many songs for you and your guests to choose from covering hits from the '50s to current chart pop music, you can be assured nobody gets left out!

(If you meet your wedding clients then insert the following:)

So that you know exactly who you are booking, I can arrange to meet with you before the day and discuss the finer details of your Wedding Reception.

(If you intend to meet your wedding clients and promote additional services, then insert the following:)

Music is an important ingredient for the success of your evening, so is pre-event planning to ensure that everything goes exactly the way you want it to be. To achieve this I will provide you with a free personalised reception planner and I can also arrange to meet with you before the day so that the finer details can be discussed.

Example service to offer:

If you have friends or family who are unable to attend your reception then I will accept a personal audio or video message that will be played during your evening with synchronised text on my plasma video screens. Another unique feature is you can also record your own personal messages for each other to be played during your first dance song (or include your wedding vows). If you are planning to have parent dances you can include a special message for them as well.

These are just some of the ideas I can provide to help to make your reception unique and special.

All bookings are covered by a written agreement for your/my protection as this is the professional way to do business. If you haven't seen [INSERT DISCO SERVICE NAME HERE] before and would like to know what previous clients have said, we will happily forward a copy of testimonials

From the information you have provided, the full price for a disco from [INSERT START TIME HERE] to [INSERT END TIME HERE] is [INSERT FULL FEE HERE].

A [INSERT BOOKING FEE HERE] deposit is required to secure your date and this is deducted from the price above.

(If you offer a discount then insert the following:)

From the information you have provided, the full price for a disco from [INSERT START TIME HERE] to [INSERT END TIME HERE] is [INSERT FULL FEE HERE] however I do offer a discount when the balance is paid 30 days before the event, making a discount price of [INSERT DEDUCTED FEE HERE].

(If you offer Master of Ceremonies Service then insert the following:)

The Function Manager for your day may provide the duties of Toastmaster however if you wish to use our Master of Ceremonies services for this then the full price is [INSERT MC FEE HERE].

So the full price for both services is [INSERT COMBINED FEES HERE]

(If you offer Master of Ceremonies Service with discount then insert the following:)

The Function Manager for your day may provide the duties of Toastmaster however if you wish to use my Master of Ceremonies services for this, then the full price is [INSERT ‘MC’ SERVICE FEE HERE], however this is reduced by [INSERT % DEDUCTION HERE] when booked with the evening disco and the balance paid 30 days in advance.

So the full price for the above services is [INSERT COMBINED FEES HERE], with discount price of [INSERT DEDUCTED COMBINED FEE HERE]

A [INSERT BOOKING FEE HERE] deposit is required to secure your date and this is deducted from the price above.

Thanks again for your interest and if there's anything else you would like to know, or if you have any questions I haven't answered, simply get in touch either by email or contact me on my direct line [INSERT CONTACT TELEPHONE NUMBER HERE].

I look forward to hearing from you and to helping you create the reception of your dreams.

My very best

[INSERT NAME AND TITLE HERE]

[INSERT EMAIL ADDRESS]

[INSERT WEB ADDRESS]

[INSERT TELEPHONE NUMBER]

A [INSERT BOOKING FEE HERE] deposit is required to secure your date and this is deducted from the price above.

* Enquiries and bookings come in on a daily basis so availability can change at any time - the closest date currently booked is [ENTER CLOSEST DATE YOU ARE BOOKED HERE].

Optional Footer:

[INSERT DISCO SERVICE NAME HERE] is a Registered Full Member of [INSERT AFFILIATION / ASSOCIATION HERE]